Compensation for board activities

Compensation for board activities UU

If you are joining the board or committee of a recognised student organisation at Utrecht University and you would like to receive compensation for board activities, you can find more information here.

  1. What is the purpose of compensation for board activities?
  2. How do you apply for compensation for board activities?
  3. When are you eligible for compensation for board activities?
  4. Special rules and facilities (such as tuition free board years and graduation postponement)
  5. Need more information? Then watch the video or examples involving other students. (both in Dutch)

1. What is the purpose of compensation for board activities?

Compensation for board activities is intended, according to the law, as compensation for potential study delay of individual board members. If you are proposing to award a student board member the maximum grant of €4250, you are essentially stating that the person in question is expected to fall behind in their studies by a whole year. They will then be able to meet (in whole or in part) the expenses they incur as a result of falling behind. UU and HU do not check whether student board members actually use the money for costs resulting from their study delay. Student board members are themselves responsible for this.

Therefore, one board member should not receive all the money to distribute among their fellow members. We advise against this, as it results in endless arguments every year. Once again, this is the responsibility of each individual student board member.

2. How do you apply for compensation for board activities?

Basically, the procedure is this:

  • Step 1: The board of a student organisation determines who may apply for compensation. The board then awaits step 2.
  • Step 2: In mid-August, UU sends an email to every student organisation listed on the Appendix. The email contains an Excel file. This is needed for step 3.
  • Step 3: The board completes the Excel file, separately for UU and for HU, stating which students may receive compensation and for which position. The board also states the level of compensation for each position. Boards are advised to nominate only those students who meet the conditions (otherwise the money will be lost). The board returns the Excel file to UU.
  • Step 4: UU receives the Excel file and sends an invitation by email to the individual UU board members who have been nominated to apply for an individual grant via OSIRIS-ZAAK. If a board member may apply for compensation for board activities of €4250, they can state in OSIRIS-ZAAK whether they wish to make use of the tuition free board year (Collegegeldvrij besturen).
  • Step 5: Each individual board member makes the necessary arrangements for being able to receive the grant themselves (such as enrolment/re-enrolment, graduation postponement, etc.).
  • Step 6: The Executive Board issues a formal decision on whether or not to award the grant.

Read the detailed step-by-step plan for an explanation of the above procedure. (in Dutch)

3. When are you eligible for compensation for board activities?

Rule number 1 is that your student organisation must be eligible for compensation for board activities. The Appendix (find here) contains an overview of eligible organisations. Rule number 2 is that only students who meet the conditions of the Compensation for board activities grants scheme (Regeling Bestuursbeurzen) are eligible for compensation for board activities. Article 4 paragraph 1 lists the conditions that each individual board member should meet, in principle.

As you can see in the image, there are a few exceptions to the rule. See Section 4.

PLEASE NOTE! If it emerges before or during verification that a prospective board member does not meet the conditions, compensation for board activities will not be granted, or will be revoked, as the case may be. Compensation for board activities may not be reallocated. It is also the case that if a board member steps down prematurely, this compensation for board activities will not be reallocated unless, in the opinion of the university, the circumstances were demonstrably beyond the board’s control. This grant is then lost. 

4. Special rules and facilities for individual board members

UU has a number of special rules and facilities for students seeking to apply for compensation for board activities. These include a tuition free board year, flexible study, and graduation postponement. Read more here.

5. Need more information?

nlNederlands