Only student organisations that meet the terms and conditions of the policy framework (on this page) are eligible for recognition by UU and HU. You can ask for recognition of your student organisation at any time. In other words, you do not have to wait for any particular time (such as the Assessment, which is described below). Requests for recognition may be submitted to the staff of Bestuurlijk Actief Utrecht. The following documents will be required:
- Articles of association (draft or definitive)
- Internal regulations
- Policy and/or activity plan
- List of members (including names and student numbers)
Utrecht University and HU University of Applied Sciences Utrecht treat the information on the lists of members in confidence and in accordance with GDPR legislation. If you would like to receive more information about this, please let us know.
Once every three years, UU and HU organise what is known as an Assessment. This is an important occasion for student organisations wishing to receive regular compensation for board activities. This is also when all student organisations are carefully examined and assessed to see whether they will continue to enjoy recognition and be able to use the various facilities made available to them. The Assessment is based on the policy framework (see the above link). Each organisation receives a questionnaire about all its activities during the previous three years. They are also asked for their membership numbers at a specific point in time.
In principle, organisations that are positively assessed are awarded recognition for the next three years. Organisations that, according to the Assessment, are also entitled to compensation for board activities are placed on what is referred to as the Appendix for three years.
- An Assessment was held in 2015. The results of the 2015 Assessment were published in March 2016, and applied to the 2016-2017, 2017-2018, and 2018-2019 academic years.
- An Assessment was held in 2018. The results of the 2018 Assessment were published in March 2019, and applied to the 2019-2020, 2020-2021, and 2021-2022 academic years.
- Nex Assessment take place in 2021. The results of the 2021 Assessment will be published in March 2022, and applied to the 2022-2023, 2023-2024, and 2024-2025 academic years.
Assessment Light 2021
This year’s Toetsing is a little different than in other years. Because of the coronavirus, student organisations have not been able to organise the normal (amount of) activities for a long period of time. To meet the needs of student organisations, a so-called ‘Assessment Light’ will be held in 2021. The ‘Light Assessment’ takes the Appendix 2020-2021 (the overview with the distribution of the administrative grants) as a starting point. This means that, in principle, an organisation is not worse off, even if it has fewer (active) members or fewer activities as a result of the coronavirus. However, for all student organisations it will be examined whether they still meet the 75/25% rule (for administrative grants) and the 70/30% rule (for recognition).
Student organisations that, despite the corona crisis, can show that they have grown significantly in the past three years and have organised more activities, will be able to submit a substantiated request for more administrative months than in the current Appendix. New student organisations that have not participated in a Review before can apply for permanent scholarships anyway. They will be fully assessed.
The Assessment process runs from April 2021 to February 2022.
May 2021: all recognised student organisations receive a Toetsing Light questionnaire.
August 2021: deadline for returning the questionnaire by the student organisations.
February 2022: finalisation of the results of the Assessment Light. Communication to the student organisations.
Questions about the Toetsing can be sent to the special mailbox: email@example.com